Project Monitoring

Project Monitoring of Costs, Investments and Tender Processes

DEKRA assists our customers with project monitoring of costs, investments and tender processes for building construction and road infrastructure.

About Project Monitoring

Project monitoring is the practice of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria within a specified time. The primary challenge of project management is to achieve all of a project’s goals. The primary goals are scope, time, quality and budget. DEKRA offers project monitoring services in two different stages: at the investment design stage and at the investment implementation stage.

At the investment design stage:

As a substitute investor, DEKRA deals with quality control of design works, coordination of construction works carried out and control of deadlines for their implementation, as well as cost control.

At the investment implementation stage:

DEKRA is responsible for creating an investment implementation plan, coordinating and supervising the course of individual works in accordance with their agreed schedule. The tasks of DEKRA specialists also include supervision over the budget and the quality of the implemented project.

Project monitoring plays a vital part in project management as well aiding the project manager’s decision-making processes. Project monitoring refers to the process of keeping track of all project-related metrics, including team performance and task duration, identifying potential problems and taking corrective actions necessary to ensure that the project is within scope, on budget and meets the specified deadlines. Simply speaking, project monitoring is overseeing all tasks and keeping an eye on project activities to make sure you’re implementing the project as planned.

DEKRA offers our customers complete systems for monitoring investments, with project monitoring provided according to the national and local regulations wherever possible. Our clients receive comprehensive support at every stage of the construction process, which reduces their involvement, keeping the project within agreed timelines and maximizing quality management.

DEKRA offers project monitoring systems in the following areas:

• Project monitoring of road infrastructure
• Costs estimation for a new investment for private investors
• Preparation of the investment budget
• Tender preparation, tender managing on behalf of Investor
• Control of financial settlement between the investor & contractor
• Investment management on behalf of investor
• Verification of compliance of construction works with contract
• Technical coordination of tenants for commercial and office facilities

Project monitoring of road infrastructure services include:

• Defining the tasks of investment process participants
• Analysis of technical and economic assumptions
• Creation and coordination of the implementation program of the entire investment,
• Representing the investor in dealing with participants of the investment process
• Project coordination
• Identifying potential problems and taking necessary corrective actions
• Verification of project documentation

Tender preparation and tender managing on behalf of investor services include:

• Preparation of inquiries by scopes
• Sending inquiries to companies
• Summary of offers received from interested companies
• Organization of meetings with individual companies in order to negotiate prices
• Selection of tenderers
• Preparation of a list of selected companies

Costs estimation for a new investment for private investors services include:

• Estimation of the quantity of works to be carried out on the basis of the construction design
• Verification of market prices of materials to be used
• Preparation of the preliminary budget for the investment
• Monitoring of offers from contractors and suppliers in terms of price-quality ratio
• Control of the payment schedule according to the approved budget

Verification of compliance of construction works with contract services include:

• Verification of works compliance with the contract on the building site
• Preparation of the information on non-executed works
• Verification of invoices received from contractors, based on contractual obligations
• Final Inspection of finished works

Technical coordination of tenants for commercial and office facilities services include:

• Coordination of tenants’ working documentation with the project
• Coordination of the lease area transfer for finishing works
• Coordination of works between main contractors and tenants

Preparation of the investment budget services include:

• Preparation of the bill of quantities of works
• Preparation of a list of unit prices for individual scopes of work
• Preparation of the preliminary construction budget
• The building's budget is finally prepared after the end of the tender phase

Control of financial settlement between the investor & contractor services include:

• Verifying financial documents received from contractors for completed work
• Settlement of additional works
• Preparation of monthly statements of invoices received
• Preparation of the final settlement for each scope of work
• Check and approve for the investor (f.e.: a bank) the status of the building site in comparison to the existing payment schedule.